Scientific Services Program

Welcome to the Scientific Services Program

Scientific Services Program

U.S. Army Research Office

ATTN: CCAP-SCR
P.O. Box 12211
Research Triangle Park, NC 27709-2211

Scientific Services Program (SSP)
Bulletin Alert

  • The SSP ordering period has been extended through 31 Dec 2014
  • New SSP fee as of 1 May 2013: 7% for tasks with an award value ≤ $150K and 4% for tasks with an award value > $150K
  • Maximum ceiling is $1M.
  • Maximum period of performance is 18 months for tasks with an award value ≤ $750K and 24 months for tasks with an award value > $750K.
  • Fiscal Year cut-off date for complete packages is 1 July 2013

Points of Contact

Ms. Melony Wicker, Procurement Assistant
Commercial: 919-549-4344, DSN: 832-4344
Fax: 919-549-4388, Email: melony.p.wicker.ctr@mail.mil

Mr. Brandon Hill, Contract Specialist
Commercial: 919-549-4337, DSN: 832-4337
Fax: 919-549-4388, Email: brandon.s.hill24.civ@mail.mil

Ms. Lanelle Shands, Contracting Officer
Commercial: 919-549-4385, DSN: 832-4385
Fax: 919-549-4388, Email: lanelle.t.shands.civ@mail.mil

The Scientific Services Program (SSP) is an accelerated contract mechanism that enables all federal government organizations to obtain specialized scientific/technical services in order to accomplish organizational goals and mission objectives related to research and development.

Through the SSP, non-government scientists, engineers, analysts, consultants and subject matter experts can be quickly subcontracted to perform short-term, well-defined efforts when the expertise required is not available at the requesting government organization. Battelle Memorial Institute administers the SSP for ARO and is the prime contractor. Subcontracts are competitively issued to SSP task performers. Self-employed consultants, faculty, colleges & universities, small and large businesses may perform SSP tasks.

SSP Scope

SSP tasks can be performed for a federal government agency in almost any science and technology area. For example, SSP tasks are currently being performed in these areas:

  • Chemical Sciences
  • Life Sciences
  • Material Sciences
  • Physics
  • Medical & Health Sciences
  • Electronics & Computer Sciences
  • Environmental Sciences
  • Engineering Sciences
  • Mathematics
  • Network Sciences
  • Modeling & Simulation
  • Psychology
  • Social Science
  • Operations Research

Work of a scientific and technical nature for the solution of specific problems related to research and development that can be described as a study, analysis, evaluation, assessment or interpretation may be conducted through the SSP. The scientific/technical problem to be solved should be clearly explained in the SOW and pertain to one of the science or technology areas identified above.

For example: The services of scientists or engineers, with technical support, are required to evaluate specific problems relating to the development of a sensor based redundancy resolution method for mobile manipulators. The operation of mobile manipulators in military applications offers significant opportunities for solving important battlefield, search and rescue, demining, and many other problems. Redundancy resolution is one of the most challenging problems in planning and control of mobile manipulators. Sensor based redundancy resolutions provide important task flexibilities for the operations of mobile manipulators, which can significantly improve the task efficiency, reliability and operation safety, thus enhancing the capability of the mobile manipulation to cope with both task and environment uncertainties.

Tasks may include analysis panels and workshops where the successful completion of these tasks are focused on solving specific problems involving research, development, or on-going scientific actions requiring studies, analyses, evaluations, assessments and interpretations. The completion of these tasks may include some administrative support which is integral to the completion of scientific and technical analysis.

PLEASE NOTE: The SSP is not designed to provide advisory and assistance services (e.g., program management activities, open ended advisory functions, market/business analytical activities, evaluation of agency operations, on-going support to internal operations, etc.). Nor is the program designed to fill agency staffing shortfalls or to circumvent personnel ceilings and competitive employment procedures. The same individual cannot be selected to perform repetitively on identical tasks. This will preclude the SSP task orders from becoming personal services contracts which are not authorized under the SSP.

SSP Task Funding

SSP tasks are funded entirely by the requesting Government organization. The cost to the government sponsor is the total of task performer costs plus ARO fee to cover the cost of contract administration. The SSP task ceiling, exclusive of the ARO fee, is $750Kfor tasks with a PoP ≤ 18 months and $1M for tasks with a PoP > 18 months. Advisory & Assistance (A&AS) or American Recovery and Reinvestment Act (ARRA) funds will not be accepted. Funding must be submitted via the SSP Portal with each new task or modification request.

SSP Task Administration Fees

New administration fees to utilize the Scientific Services Program (SSP) went into effect on 1 May 2013.

The new SSP fee for tasks with an award value ≤ $150K is 7%. The new SSP fee for tasks with an award value > $150K is 4%. The fee should be calculated on the total estimated award amount identified on the IGCE and fully funded at task initiation. The fee must be identified on a separate MIPR (Military Interdepartmental Purchase Request) DD Form 448 or Interagency Agreement from the project or task order amount. Therefore, two funding documents should be submitted for task initiation and modifications where SSP fee is incurred. One funding document for the applicable SSP fee and the other funding document for the amount that will be placed on the task order. To add incremental funding to an existing task order, only one funding document for the project funding should be uploaded to the portal.

Example 1 - Fully funding a new $100,000 SSP task order. Provide two funding documents: one for the SSP fee ($7,000.00) and one for the task order funding ($100,000.00).

Example 2 - Incrementally funding a new $100,000 SSP task order with $50,000. Provide two funding documents: one for the SSP fee ($7,000.00) and one for the task order funding ($50,000.00)

Example 3 - Incrementally funding an existing $100,000.00 Provide one funding document for the task order funding (up to $50,000)

Additional SSP fee may be incurred for period of performance extensions beyond the 18 or 24 month limit for SSP tasks, depending on the task award value.

Days beyond 18 or 24 mo POP Additional SSP Fee ($)
0-30 $0
31-60 $500
61-90 $1,000
91-120 $1,500
121-150 $2,000
151-180 $2,500
>180 $5,256

PLEASE NOTE: The Contracting Office will not be able to process your order until the full task fee is received and identified on the funding documents. In addition to the fees referenced in the table above, a 1.4% ARO Tax is required. Please add the 1.4% to the funding document that is submitted for the extension fee.

In the description section of the MIPR (Military Interdepartmental Purchase Request) DD Form 448 or Interagency Agreement document, break out the task order or project cost, assessed SSP fee, Task Control Number (TCN) if known, DODAAC or ALC and Paying Office DODAAC or ALC. Please note that the paying office will be HQ0337, DFAS Columbus for all Department of Defense (DoD) Agencies.

However, the paying office DoDAAC codes will need to be provided on the MIPR for all civilian agencies and the Army Corp of Engineers. Please include any additional agency-specific billing instructions for the prime contractor (Battelle) so they can be included in the order.

For example, identify the amounts to show
Task Order Funding $100,000
Assessed Fee 7% $7,000 (for this example, 4% for tasks with estimated award value > $150K)
DODAAC: (Your Physical Location)
Paying Office: (DFAS that Pays Your Invoices)
Billing Instructions: Send invoices to the Paying Office and to the COR

If there are any questions about this contact Ms. Melony Wicker at 919-549-4344.

SSP Flexibility

The sponsoring Government organization is represented on each SSP task by a Contracting Officer's Representative (COR) who monitors the technical progress of the task performer toward completion of a SOW. Each SOW is prepared by the COR at the requesting organization and defines the specific objectives and tasks in accordance with their organizational requirements. The Government task requestor specifies:

  • Level of effort: The number of scientists or engineers is unlimited, and the number of working days per scientist or engineer is unlimited. The use of technicians, graduate students, research assistants, clerical assistants, etc., is also unlimited.
  • Location of effort: Work can take place in the task performer's facilities, a Government laboratory, etc.
  • Travel: Travel to conferences and/or other locations for the purpose of obtaining data or presenting research results is permitted to the extent it is described in the SOW.
  • Period of performance: Up to 18 months for tasks with an award value ≤ $750K, or 24 months for tasks with an award value > $750K. Final report preparation must be completed within the period of performance. Time-only (no-cost) extension are subject to additional fee.
  • Security Classification: Unclassified through Top Secret.
  • Deliverables: At a minimum a final written report is required upon the completion of every SSP task. Other deliverables such as monthly reports or a prototype or hardware item may be identified in addition to the final report.

Recommended Source: SSP task sponsors may recommend a task performer by name having the required skill set to complete the SOW. Alternatively, the SSP can identify a performer from our database containing over 4,500 resumes with a wide range of scientific & engineering expertise. In either case, source selection is the sole responsibility of the prime contractor (Battelle) who is contractually required to obtain competition in the source selection process.

 

Last Update / Reviewed: July 31, 2012